Access Rent a Car Terms and Conditions
RENTAL VEHICLE AGREEMENT TERMS AND CONDITIONS
This is an agreement between the prospective hirer identified on page 1 (you) and Access Rent-a-Car identified on page 1 (the Company) to rent the motor vehicle described on page 1 including all accessories, tools, tires and equipment and any replacement vehicle (the vehicle)
1. VEHICLE CONDITION AND RETURN
Renter acknowledges that the vehicle is the property of Access rent a car and was received by the renter clean and in good operating condition. You agree to return the vehicle in the same condition, together with the tools, tires, accessories and equipment to the location specified on page 1 and on the date there specified (or sooner if demanded by the Company). The Company may take possession of the vehicle without demand and at your expense, if it is illegally parked, used in violation of the law or this agreement or if it is apparently abandoned.
Note: The Company must be notified and agree to an extension of the period or hire beyond that stated on page 1 of this agreement in advance of the return date and time or the vehicle will be immediately reported as stolen.
2. UNAUTHORISED AND PROHIBITED USE
Persons who must not drive the vehicle:
(a) A person who is not identified on Page 1. Unauthorized drivers result in a charge of $0.50 per km driven on this rental contract.
(b) A person who is not licensed for that class of vehicle.
(c) A person whose blood alcohol concentration exceeds the lawful percentage.
(d) A person who has given or for whom you have given a false name, age and address or drivers license details.
(e) A person whose driver’s license has been cancelled, endorsed or suspended within the last 3 years.
(f) A person who has held a driver’s license for less than two years.
Circumstances in which and/or for which the vehicle must not be used:
(g) Outside the area of use limitations shown on Page 1.
(h) On unsealed roads or off road conditions unless authorized by us in writing.
(i) To carry persons for hire or to carry inflammable, explosive or corrosive materials.
(j) To propel or tow any vehicle, trailer, boat or other object unless the company has authorized such use in writing.
(k) To carry any greater load and/or more persons than is lawful.
(l) For racing, pacemaking, reliability trails, speed trails, hill climbing or being tested in preparation for those purposes.
(m) In a dangerous manner.
(n) In contravention of any legislation or regulation controlling vehicular traffic or for any illegal purpose.
3. FINANCIAL OBLIGATIONS
SPECIAL NOTE: Joint hirers and all drivers are jointly and severally responsible under this agreement.
YOU ARE RESPONSIBLE FOR AND BY ENTERING INTO THE AGREEMENT ON PAGE 1 YOU ARE AUTHORISING THE COMPANY TO DEBIT YOUR CREDIT CARD/DEPOSIT (and you will pay on demand any balance) WITH THE FOLLOWING CHARGES:
(a) All rental charges specified on Page 1.
(b) You are responsible for all traffic and parking infringements during the period of the rental. If Access Rent A Car is notified of an infringement during or after the end of the rental it will provide to the notifying authority details necessary for the authority to hold you liable for the infringement. Access Rent A Car will without notice charge to your credit card together with administrative fee of 25$ for each unpaid violation.
(c) All charges for repair to the motor vehicle (including loss of use) legal expenses, assessment fees, towing and recovery, storage and company service charges where:
(i) any condition of this agreement, and in particular Condition 2, or any special condition on Page 1 has been breached;
(ii) the vehicle is involved in a single vehicle accident unless the company waives such loss to an amount shown on Page 1;
(iii) the underbody of the vehicle is damaged regardless of cause;
(iv) the vehicle is totally or partially immersed in water regardless of cause;
(v) the interior of the vehicle is damaged regardless of cause when no other vehicle is involved;
(vi) the tires of the vehicle are damaged other than by normal wear;
(vii) the vehicle is damaged by driving it under or into an object lower than the height of the vehicle;
(viii) you have failed to maintain all fluid levels and fuel levels or failed to immediately rectify or report to us any defect of which you become aware;
(ix) the vehicle is damaged by loading or unloading.
SPECIAL NOTE: An Administration fee of $150.00 will be applied to all damage claims, regardless of the deductible amount.
SPECIAL NOTE: If you have paid by use of a credit card or directed the company to bill charges to some other persons, corporation, firm or organization who or which fails to make payment when due you will immediately pay the amount due to the company on demand.
The vehicle must be returned with the amount of fuel equal to that at the time of the commencement of the rental, if the vehicle is returned with less, then the difference will be charged at a rate which may include a service component unless prior arrangements have been made and noted on Page 1.
5. LOSS/DAMAGE WAIVER
This is not an insurance policy.
Under the terms of rental agreement, in the event of loss or damage to the vehicle, you are responsible for up to the full value of such loss or damage, plus costs.
WHEN YOU ACCEPT THE OPTIONAL LDW FROM ACCESS RENT A CAR, YOUR FINANCIAL RESPONSIBILITY WILL BE REDUCED TO THE AMOUNT WHICH APPEARS ON PAGE 1 OF THE RENTAL AGREEMENT SUBJECT TO THE PARAGRAPH IMMEDIATELY BELOW, EXCEPT ON THE ADMINISTRATIVE CLAIM FEE STATED ON THE SPECIAL NOTE ON ITEM 3, WHICH APPLIES TO ALL DAMAGE CLAIMS.
However, YOU MUST NOT BREACH ANY PROVISION OF THE RENTAL AGREEMENT.
The daily charge for LDW is stated on page 1. If you accept LDW this charge will be added to your rental for each rental day during the rental period. LDW does not cover damage caused to tires, rims, wheels, windshield if that is the only damaged caused. It does not cover damage to the interior of the vehicle or damage caused to the undercarriage, or damage caused as a result of vehicle abuse.
However, even if LDW is accepted on the rental agreement the renter shall be liable for all loss or damage and loss of use to the vehicle if the renter or authorized additional driver is in violation of any of the provisions listed.
Violations of those conditions or any other conditions of the agreement will render your LDW null and void.
Renter must insure that the vehicle is not left unattended unless the windows have been close, the doors and trunk locked and the keys removed. If the vehicle is missing or stolen and the renter does not return the keys to Access rent a car at the time of the incident, the renter becomes totally responsible for the loss of or damage to, to the vehicle.
If Renter has accepted on page 1 and If you act within the terms and conditions of this agreement the Company will grant a loss/damage waiver (including legal costs incurred with our consent) for your benefit in respect of damage to the vehicle or third party damage other than any property owned by you (or any friend, relative, associate or passenger) or in your physical or legal control.
This cover is subject to:
(a) Your payment of the minimum damage or loss of use charge stated on Page 1.
(b) You not having acted or having caused any other person to have acted in any manner which is in contravention of this agreement including the special conditions on Page 1.
(c) You not being covered under any policy or insurance.
(d) You’re providing such information and assistance as may be requested and if necessary, authorizing the company insurer to bring, defend or settle legal proceedings, but the Company shall have sole conduct of the necessary proceedings.
6. GENERAL PROVISIONS
(a) You will promptly report any accident or loss involving the vehicle while rented under this agreement to the Company, location where the vehicle was hired and will deliver to the Company immediately, every summons, complaint or paper in relation to such loss. Compliance with this sub-paragraph does not excuse the hirer from reporting an accident to police or other authorities.
(b) You release and hold harmless the Company (and its agents and employees) from all claims for loss or damage to their personal property, or that of any other person left in the vehicle which is received handled or stored by the Company at any time before, during or after this rental period, whether due to the Company’s negligence or otherwise.
(c) Except as provided by law no driver or passenger in the vehicle shall be deemed to be the agent, servant or employee of the Company in any manner for any purpose whatsoever.
(d) THE COMPANY GIVES NO EXPRESS OR IMPLIED WARRANTY AS TO ANY MATTER WHATSOEVER INCLUDING WITHOUT LIMITATION THE CONDITION OF THE VEHICLE AND EQUIPMENT, ITS MERCHANT ABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE.
(e) No right of the Company under the agreement may be waived except in writing by an officer of the Company.
(f) Words used in this agreement to denote any gender shall include all genders, singular words include the plural, and vice versa.
(g) Allowed KMs and anything afterwards would be .25/kms.
7. CLEANING CHARGES
Cleaning charges for minimum of $250 will be levied if the vehicle is returned excessively soiled or dirty.
If a vehicle has been returned and it has been determined that has violated our smoke or pets free policy, the renter will be assessed a cleaning fee minimum of $250. All vehicles of the company are NON SMOKING AND PETS FREE.
ONLY TRANSFER OF POSSESSION OF THE VEHICLE, DOCUMENTS AND KEYS TO THE AGENT DURING THE COMPANY’S OPENING HOURS SHALL PUT AN END TO THE RENTER CONTRACT. YOU ARE LIABLE UNTIL THE END OF THE HIRE CONTRACT.